Operations Specialist — Admin, Procurement & International Logistics (вакансія неактивна)

We’re looking for a detail-obsessed Operations Specialist to support our electronics sourcing and international logistics business. This is a junior-to-mid role built around well-defined, recurring operational tasks where accuracy and speed valued the most — a single document mistake can mean weeks of customs delays and significant cost overruns.

What you’ll do

• Draft commercial, marketing, and legal documents — mostly from templates, or from scratch with AI assistance (invoices, contracts, shipping paperwork, etc.)
• Coordinate international freight: book shipments, track movement, handle docs with carriers and customs brokers
• Source suppliers, request quotes, negotiate terms, and look for cost-optimization opportunities
• Run calculations and lightweight analytical work to support sourcing and logistics decisions
• Maintain operational reports and trackers in Excel / Google Sheets
• Take on a variety of day-to-day operational tasks that arise across goods trading, R&D, and product development.

You’re a fit if you have

• 1-3 years in operations, procurement, logistics, supply chain, or a similar back-office role
• Obsessive attention to detail — you double-check before you send, and then check again
• Strong Excel / Google Sheets skills (formulas, lookups, pivots)
• Upper-intermediate English (B2+) — comfortable reading contracts and writing professional emails
• Genuine fluency with AI tools (ChatGPT, Claude, etc.) for drafting and routine work — a real plus, not a buzzword
• A bias toward organizing chaos and tightening recurring processes
• Based in Kyiv, Ukrainian citizen, personally aligned with Ukraine’s position

Nice to have

• Familiarity with INCOTERMS, customs documentation, or international shipping
• Background in procurement of electronics or hardware

What we offer

• USD compensation depending on experience
• Direct mentorship from an experienced founder with a track record of building businesses
• A fast-paced, data-driven environment that will stretch you professionally
• Work schedule flexibility — we value results, not just 9-to-5 attempts to achieve them