— 1+ year experience in administration position (Office Manager, Personal Assistant, Departments Assistant);
— High attention to details, self-organization and ability to multitask;
— Must possess an excellent standard of English language, both written & verbal;
— Be computer literate and competent with word, excel, etc.;
— Good organization skills and confidence to work with people
— Analytical and problem-solving skills;
— Excellent typing skills;
The right candidate will be dynamic, open-minded, forward-thinking, have an avid interest in travel and the travel sector.
— General understanding of IT sphere;
— Experience with CRM/Jira/RedMine;
— Become a part of our international team;
— Interesting tasks and challenges;
— Competitive salary fixed in EURO;
— Flexible schedule;
— PE employment, tax compensation;
— Comfortable office, located in Podol (Kontraktova Ploscha metro station);
— Paid social package (20 days paid vacation, paid sick lists);
— Foreign languages learning in the company office:
— Training sessions, conferences compensation;
— Corporate events and activities;
— Friendly and open-armed culture;
— Stable environment and career development opportunity;
— Unlimited coffee, tea, cookies and fruits;)
— Complete Ownership of the CEO Calendar (including personal and business activities planning). — Understanding the structure of CEO Time Management and arranging all new meetings/rescheduling pre-existed meetings on his behalf;
— (Re)Scheduling Meetings/Appointments on behalf of CEO;
— Tasks completion control;
— Complete Travel Management Support: including booking flights, accommodation, thinking logistics, finding required services locally, preparing travel documents, etc.;
— On-Demand Various Tasks: a call to a plumber, payments for the internet, cafe reservation, research conducting on some particular topic, to find an apartment, food delivery etc.;
— Manage daily tasks for Team Leaders
— Perform a variety of general office duties, including filing, ordering supplies, photocopying, scanning etc.
— Participation in meetings: keeping meeting notes and making follow-up records, during both on-site meetings and remote-call meetings;
— Other tasks if it is needed;
Office regular tasks:
— Ordering: cookies, water, fruits, stationery, household goods;
— Purchasing of lamps, call to a plumber, control of cleaning ladies etc.;
— Helping to HR in team building organization, ordering presents for a team (for anniversaries, BDays, New Year presents etc.;
The VIAGIO is a technology-driven company which owns and operates four global platforms and brands in the travel & tourism industry. We offer an exciting alternative for people seeking to discover the world cheaper and is at the heart of our mission to positively enhance the experiences of a new generation of travellers. We champion the free tour concept and believe that excellent tours with fantastic authentic local guides should be available to all travellers on fair terms and regardless of budget. We are very successfully disrupting the traditional paid tour model by making top quality free tours easily accessible & bookable.
Currently, we are looking for a Personal Assistant/Office Manager to join our Kyiv-based team. This position will provide the opportunity to make a contribution to the travel industry by joining a global project.
This is a full-time and long-term position.