— Proven office management, administrative experience — at least 3 years
— Past experience with English-speaking stakeholders, ideally software companies/start-ups.
— Ability to build and develop supportive working relationships with employees
— Excellent communication skills
— Fluency in written and spoken English
— Ability to keep track of information in spreadsheets and other documents
— Basic skills to calculate expenses, prepare expense reports, update employee data in HR systems etc.
— Confident user of Microsoft Office or Google Documents software packages (documents, spreadsheets, presentations, emails).
— Strong interpersonal and time management skills
— Experience of opening new office and establishing processes from scratch
— Be a part of building and growing company culture
— Get competitive salary in stable well-funded company backed by US and European investments
— Practice and improve English naturally in day-to-day work (both written and spoken)
— Grow professionally in software product start-up environment
— Be a part of a highly skilled team and learn from the first hands about engineering, marketing, entrepreneurship, HR etc.
— The ability to focus on your work: a lack of bureaucracy and micromanagement
— Paid vacation (24 working days) and sick leaves
— VIP Medical insurance
— English Speaking Club with native speaker
— Fully manage reception area tasks (welcoming office visitors, couriers, deliveries, etc.)
— Supervision of all office matters on a daily basis
— Procurement of office supplies, kitchenware, tea & coffee, snacks, etc.;
— Full cycle business trip arrangements, organization of VIP service at Boryspil airport
— Periodic courier trips to the bank or authorities with documents
— Purchase miscellaneous office supplies (collaborating with various vendors)
— Handle miscellaneous office repair and maintenance requests, cooperate with the engineering services of the Landlord to resolve all issues promptly
— Budget control and payments arrangements (purchase requests and purchase orders handling)
— Expenses reporting
— Organization of corporate events (on-site and off-site events, meet-ups, conventions, team building events, birthday greetings, professional holiday greetings)
— Close cooperation and support of the HR with onboarding, adaptation and offboarding processes
— Communication with employees and resolving on-going issues
— Following internal processes and policies
— Keeping cozy atmosphere in the office
US-based IT company, has a stellar opportunity for a proactive and self-driven person with Strong English skills and office management experience. We’re expanding our team in Kyiv and need a passionate team member who isn’t afraid to take on new challenges and strives for constant self-improvement.