Business Assistant to Deputy CEO / Operations Manager

We’re looking for a strong administrative leader and Business Assistant to Deputy CEO who takes full ownership of organizational, administrative, and personal tasks.
We’re looking for someone with a “task solved” mindset". Someone who doesn’t stop at the first obstacle, takes initiative, finds solutions, and makes sure things actually get done.

🎯 Your main goal

Take full ownership of the administrative, organizational, and day-to-day operational needs of the Deputy CEO and the office, allowing the Deputy CEO to stay focused on strategic priorities rather than operational details.

What you’ll be responsible for

• Office & locations — managing office selection, relocations, procurement, and setup. Your result: offices operate smoothly and relocations happen without disruption.
• Administrative team management — leading Office Managers, cleaning and other support staff. Your result: a clean, fully equipped, comfortable office and a well-organized administrative team.
• Budget & reporting — overseeing administrative payments and expenses. Your result: accurate and transparent monthly reporting for the Deputy CEO with full control over spending.
• Travel & conferences — managing flights, hotels, transfers, schedules, and logistics. Your result: the executive and team get where they need to be, on time and without unnecessary complications.
• Personal Assistance — handling personal and business-related requests from the Deputy CEO, including tasks of varying complexity.

What we’re looking for

• 2+ years of experience as a Business Assistant, Executive Assistant, Head of Administration, Operations Manager, or in a similar role.
• Team management experience — you have managed junior administrative or support staff, such as Office Managers, cleaning teams, or service providers.
• Strong organizational and financial skills — confident with budgeting, expense management, financial reporting, and working with numbers.
• Strong ownership and results orientation — you don’t stop at “they didn’t respond” or “they said no.” You look for alternatives, find other vendors, identify decision-makers, and keep pushing until the task is solved.
• Proactive approach — when a problem arises, you don’t come to the executive asking “What should I do?” You come with a solution, options, and a clear recommendation.
• High level of responsibility and attention to detail — you keep track of multiple priorities and make sure nothing falls through the cracks.
• Ability to work independently in a fast-paced environment where priorities can change quickly.

What we offer

• 24 days of paid annual leave.
• Unlimited sick days.
• Corporate meal allowance.
• Parking reimbursement.
• Full support with Ukrainian private entrepreneur (PE) administration, including tax payments.
• Corporate events, team buildings, and branded merchandise.
• Social benefits package.
• Team-building adventures.
• Modern office.

Benefits Cafe:
— English language course reimbursement.
— Sports and fitness reimbursement.
— Professional education and conference reimbursement.
— Premium medical insurance.

Work with international markets and real career growth 🙌