Office Manager (вакансія неактивна)

Unity Finance is a global payment aggregator that helps businesses around the world accept online payments through cards, e-wallets, and local payment methods.

We’re looking for an Office Manager who will create a comfortable, well-organized workplace and support the day-to-day operations of our Warsaw office.

📍 Location: On-site, Warsaw (city center)

If you’re passionate about organization, enjoy creating a positive office environment, and love keeping everything running smoothly, we’d love to hear from you.

What you’ll do

Office Operations
— Manage office supplies, groceries, stationery, company merchandise, and other day-to-day office needs.
— Monitor inventory levels and ensure the office is always fully stocked.
— Coordinate cleaning, security, and other office service providers to maintain a comfortable and efficient workspace.

Vendor & Procurement Management
— Source new suppliers, request and compare commercial offers, negotiate terms, and build long-term partnerships.
— Place orders, coordinate deliveries, track payments, and maintain effective communication with vendors.

Administrative & Financial Support
— Maintain office expenses and administrative budgets in the CRM system.
— Monitor spending and ensure timely financial reporting.
— Support management with administrative requests, meeting coordination, and meeting room bookings.

Employee Experience & Office Culture
— Organize office celebrations, team buildings, and internal events from planning to execution.
— Coordinate birthday celebrations, gifts, flowers, and other employee recognition activities.
— Help create a welcoming office atmosphere, including seasonal decorations and holiday preparations.

Process Improvement & Collaboration
— Identify opportunities to improve administrative workflows and office efficiency.
— Build effective relationships with internal teams and ensure smooth cross-functional collaboration.

What we’re looking for

• Polish proficiency at B1 level or higher.
• Confident user of Google Workspace and Microsoft Office (Excel, Word, PowerPoint).
• Experience with Google Calendar for meeting scheduling and room management.
• Experience working with Jira or other task management tools.
• Experience using Slack or similar communication platforms.
• Experience working with CRM systems.
• Ability to manage and optimize administrative budgets.
• Experience organizing corporate events and office activities.
• Strong vendor management and negotiation skills.
• Excellent organizational skills, attention to detail, and a proactive approach.
• Ability to prioritize tasks, work in a fast-paced environment, and solve problems effectively.

What We Offer:

• Competitive salary to fuel your journey.
• Rest Bonus: 24 days of paid vacation.
• Support Shield: Partial tax + ZUS coverage.
• Energy Refill: Corporate meal compensation.
• Team Loot: Corporate events + exclusive merch.
• Squad Goal: Join our corporate basketball team.
• Bonding Boost: Team-building adventures.
• HQ Upgrade: Modern office.

🎯 Benefits café (to choose):
— English course compensation.
— Sports activity support.
— Training budget.
— Medical insurance coverage.

🚀 Work with international markets and real career growth!