Personal Assistant to High-Net-Worth Individual (вакансія неактивна)

We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for tech startups around the world. People make the difference in the big game — and we can help you find the right ones!

We are currently looking for a Personal Assistant to a high-profile entrepreneur, investor, and philanthropist — someone who can manage personal matters with discretion, precision, and efficiency. This role requires strategic thinking, strong problem-solving skills, and the ability to perform effectively under pressure.

This is not a traditional Executive Assistant position — it’s a lifestyle management role that demands exceptional flexibility, quick decision-making, and absolute confidentiality.

Location: Limassol
Employment type: Full-time, on-site

Key Responsibilities:

• Coordinate the personal calendar: workouts, medical appointments, meetings, and other engagements.
• Manage nutrition-related matters: liaising with the chef, placing meal orders, serving lunches at the office, and organising dinners at home, in the office, or at restaurants.
• Handle personal errands: purchasing, picking up, or collecting items as needed.
• Coordinate travel arrangements: booking flights and accommodation, planning itineraries, managing logistics, maintaining cross-time-zone communication with the principal, and occasionally accompanying trips (including family travel).
• Provide support with visas, banking, and documentation (in English).
• Organise events: from photo and video shoots to private or partner gatherings.
• Collaborate with other assistants and maintain direct communication with the UHNW individual.
• Prepare monthly reports and basic financial summaries (expenses, receipts, deposits).

Requirements:

• 3+ years of experience as an Executive Assistant, Personal Assistant, or Lifestyle Manager.
• Preferred experience supporting UHNW individuals or senior executives.
• Excellent communication, organizational, and analytical skills.
• Willingness and ability to travel with the entrepreneur.
• Flexibility, adaptability, and a results-driven mindset.
• High emotional intelligence and a strong sense of service culture.
• Tech-savvy, with confidence in using calendar tools, travel platforms, and mobile apps.
• Fluent in English and Russian (additional languages are a plus).
• High level of confidentiality, loyalty, and reliability.

Hiring Process:

• Interview with a Toogeza Recruiter and Head of Family Office — 60 minutes.
• Interview with the Chief of Staff — 60 minutes.
• Background check.
• Final interview with the UHNW individual.

Thank you for your interest!

After you apply, we’ll review your application within five business days.
If your profile aligns with the role, we’ll reach out to schedule a call and get to know you better.
If not, we’d be happy to stay in touch for future opportunities.