About The Borderlands Group
The Borderlands Group is a defence advisory and engineering company. We partner with international defense technology companies to help them build, deploy, test, and scale their products in real operational environments.
Our work connects international defence innovators with Ukraine’s engineering talent, operational expertise, and real-world product feedback. Depending on the project, we support our partners with engineering, field operations, technical recruitment, product testing, and building local capabilities in Ukraine.
Your mission
Your mission is to keep our Kyiv office organised and running smoothly every day.
You’ll take ownership of the day-to-day running of the office — making sure the space is organised, everything the team needs is in place, meetings and visitors are well coordinated, and everyday administrative tasks are taken care of.
Alongside office management, you’ll also support basic bookkeeping and financial administration.
This is an entry-level role with room to grow. We don’t expect you to know everything from day one. We’re looking for someone who is organised, proactive and eager to learn, and who wants to take ownership of the office
Why join us
A role with room to grow.
You’ll have the opportunity to learn, take on more responsibility and develop together with the company.
International working environment.
Regular interaction with colleagues, clients and partners from different countries.
Hands-on experience in the defence-tech industry.
Exposure to international technology companies operating in Ukraine.
Real ownership from day one
You’ll have the freedom to organise your work, improve how things are done and make the office your own.
Competitive compensation
Based on experience.
On-site work in our Kyiv office.
Responsibilities
- Responsibility for day-to-day operations of the office, including but not limited to managing office supplies, coffee, snacks, printer paper, soap and other necessities, maintaining cleanliness and arranging the cleaning crew when required.
- Scheduling and coordination of in-office meetings, including preparation of meeting rooms, refreshments, documents and other materials required for meetings.
- Arrangement of travelling for clients, company staff and management, including train/plane tickets, accommodation in Ukraine and abroad, airport transfers, private drivers and cars, and other transportation.
- Coordination and organization of visits of foreign clients and delegations, including accommodation, transportation, meeting arrangements, meals and other logistical requirements.
- Welcoming clients and guests, helping them to find our office if it is their first time coming in, arranging building access and making sure they are properly received.
- Basic bookkeeping and financial administration skills, including tracking incurred expenses, collecting receipts and preparing expense reports for completed trips, meetings, events and other activities.
- Tracking of invoices paid and outstanding, maintaining an overview of pending payments and reminding clients or counterparties in case of payment delays.
- Management of company mail, parcels and courier deliveries, including receiving, sending and arranging international shipments when required.
- Organization and maintenance of administrative documents, invoices, receipts, travel documents, expense reports and other company records, both electronically and in physical form.
- Sometimes might be additional responsibilities coordinating company events, including venue selection, communication with suppliers, catering, transportation, accommodation, guest management and general event planning.
Requirements
- English — B2 or higher, comfortable communicating with international colleagues, clients and guests.
- Some previous experience in administration, office management, coordination or another organisational role.
- Some hands-on exposure to bookkeeping, accounting or financial administration, such as working with invoices, expenses, receipts or financial documents.
- Basic working knowledge of Excel / Google Sheets and common office tools.
- Based in Kyiv and available for on-site work.
Strong pluses
- Experience arranging travel, meetings, events or client visits.
- Experience working with suppliers, contractors, couriers or other external service providers.
- Experience supporting an international team or company.
- Education in accounting, finance, business administration or a related field.
Recruitment Process
- Recruitment screening
- Interview with COO
- Offer