Office coordinator (вакансія неактивна)

Key requirements:
— 1-3 years of experience in related area;
— Visa Process Experience (to help Travel Coordination department as well);
— English upper-intermediate is a must;
— Quick-learner and willingness to grow;
— Stress-resistant;
— People oriented;

Friendly and highly professional teams;
— Competitive salary and compensation package;
— Career and professional growth;
— Regular (twice a year) performance reviews;
— Paid English classes;
— Casual Fridays, corporate events, birthday/wedding presents;
— Comfortable office facilities (kitchen, coffee machines, massage room, different trainings etc.);
— Low hierarchy and open communication;
— The coolest office in Western Ukraine

Key activities

Facility Management
• Organize and manage the office layout
• Ensure that the entire office looks clean, tidy and representative
• Especially ensure common areas (kitchen, reception, meeting rooms etc) are clean and presentable
• Arrange for necessary repairs in the office
• Coordinate the usage of the meeting rooms and ensure they are representative at all times.
• Coordinate special catering services (like with client visits, special meetings, office parties etc.)
• Answer telephone calls
• Receive and host people that visit our office
• Administration of different requests

Supply Management
• Keep track of our office supplies and order them timely.
• Keep track of kitchen/catering supplies and order them timely
• Manage and order supplies within the budget guidelines of the organization

Corporate Travel Arrangements
• Provide the employees with necessary Visa Support
• Book flight tickets
• Reserve hotels, transfers, rent cars, etc

Clients Visits
• Reserve hotels, restaurants, local transportation etc. for company clients
• Reserve abroad transfer for clients if necessary
• Create a pleasant and welcoming environment for the clients and ensure they receive a pleasant and positive experience during their visit

Event Management
• Organization of various company events, social events in particular
• Recommendation and selection of Venue
• Recommendation and selection of entertainment (if necessary),
• Preparation and sending of invitations