Junior Office Support Specialist (вакансія неактивна)

As a Junior Office Support Specialist, you will help ensure the smooth day-to-day operation of the office and support employees, visitors, and internal processes. This role is focused on front desk administration, workplace coordination, office logistics, and maintaining a comfortable and well-organized working environment. You will work closely with the Office Manager and become a key point of contact for office-related requests, newcomers, and visitors.

Required for this role

• Ability to work full-time; students who can commit to a full-time schedule are welcome to apply
• Strong communication skills and a friendly, professional approach when interacting with employees, visitors, and guests
• Good organizational skills and attention to detail when maintaining office records, logs, and documentation
• Ability to manage multiple administrative and office support tasks while maintaining accuracy
• Responsible attitude toward handling office assets, access cards, office keys, and related records
• Readiness to provide front desk support, assist newcomers, and respond to internal office requests
• Ability to coordinate office logistics, including deliveries, workplace allocation, and event-related arrangements
• Proactive approach to maintaining office standards, identifying issues, and following up on required actions
• Reliability, accountability, and willingness to support daily office operations as part of a collaborative team

Your responsibilities

• Welcome visitors and guests, support front desk operations, provide office supplies and first aid items upon request, and assist with printing, scanning, and copying
• Conduct regular office tours to ensure office spaces are clean, organized, and aligned with company standards
• Support newcomers on their first working day and serve as a point of contact for internal emergency requests
• Maintain office registers and records, including visitor logs, asset removal records, and access card tracking
• Coordinate the use of the corporate office phone, courier deliveries, access pass cards, and office key management
• Manage workplace allocation and booking processes and maintain office layouts and seating plans
• Support employee off-boarding activities related to office administration and workplace arrangements
• Assist with office events by coordinating logistics, furniture arrangements, catering, supplies, and seasonal office decorations
• Support the Office Manager in daily administrative and operational activities

What you get

Your time off

• 18 paid vacation days and 10 paid sick days annually
• 10 Ukrainian public holidays
• Maternity and paternity leaves
• Marriage and Parenthood Package
• Additional leave for major life events
• Sabbatical leave opportunities

Learning & growth

• Sombra University workshops and internal learning programs
• Tech Communities and knowledge sharing sessions
• Language courses and workshops
• Mentorship opportunities

Health & well-being

• Sports compensation or health insurance coverage
• Participation in races and marathons
• Corporate doctor (telemedicine)
• Well-being initiatives and workshops

And even more

• Company-provided technical equipment
• PE administration and tax support
• Internal referral program
• IT Club loyalty program
• Company events and volunteering initiatives

Before you apply

Our recruitment team will carefully review your profile, and if we see a good match with the role, we’ll reach out to you shortly.

If you don’t hear from us within 5 business days, it means we’ve decided to continue the process with other candidates for this position. Thanks for understanding.