Operational Project Coordinator

Lviv/Office

We are looking for a proactive and detail-oriented Operational Coordination Specialist to join our client’s (Defence/MilTech) team. In this role, you will support the successful execution of strategic and operational initiatives, ensure smooth cross-team collaboration, and help drive day-to-day operational excellence.

Key Responsibilities

• Support implementation and standardization of departmental processes across locations.
• Organize and coordinate onboarding of new team members, ensuring alignment with internal workflows and execution standards.
• Ensure clarity on ownership: who is responsible for what, escalation paths, and decision-making frameworks across teams and geographies.
• Act as an operational coordination point between the Delivery Manager and cross-functional stakeholders.
• Support preparation and coordination of external events, presentations, and field activities, including communication with partner institutions, organizers, and hosting entities.
• Support resolution of logistical tasks related to international teams, including coordination of equipment shipments, documentation, and operational readiness.
• Assist in export-related processes where applicable (including coordination of documentation, dual-use goods considerations, and cross-border shipments).
• Track operational milestones, documentation, compliance requirements, and execution status.
• Identify bottlenecks, misalignment between teams, and operational gaps; initiate corrective actions.
• Drive execution to completion with clear ownership and measurable outcomes.

Required Skills & Experience

• Upper-Intermediate English or higher; confident communication with international teams and partners.
• 3+ years of experience in operations coordination, project coordination, or structured cross-functional roles.
• Strong organizational skills and the ability to manage multiple parallel workflows.
• Experience coordinating cross-department collaboration and clarifying areas of responsibility.
• Understanding of logistical processes and cross-border operations.
• High level of ownership and accountability for execution.
• Ability to operate in dynamic, high-pressure environments with limited ambiguity tolerance.
• Strong communication and stakeholder management skills.
• Manage expectations of the stakeholders.

Nice to have:

• Experience working with distributed international teams.
• Experience supporting department scaling or organizational structuring.
• Understanding of export processes, dual-use goods regulations, or hardware shipments.
• Background in project management, defense tech, hardware, or technically complex environments.
• Experience working closely with delivery or integration teams.

The company offers:

• Official employment with a competitive salary and clear, transparent terms of cooperation.
• Paid vacation (24 calendar days per year) and paid sick leave.
• Deferment from military service.
• An atmosphere of trust, open communication, and leadership — initiative is welcomed, ideas are brought to life, and the team supports your progress.
• Modern working equipment (MacBook or other preferred hardware).
• English language classes.
• Compensation for educational and training programs.
• Team buildings and corporate events in a friendly and collaborative environment.