Executive Assistant to the CEO (вакансія неактивна)

Location: Lviv, Ukraine (Office-based)
Schedule: Full-time, 9:00–18:00 (with some flexibility typical of a startup environment)

We’re looking for a reliable, detail-oriented professional to support our CEO across day-to-day operations, communication, and planning. This role combines elements of executive support, operations, and office coordination — ideal for someone who thrives in a structured environment and enjoys making sure everything runs smoothly behind the scenes.

If you’re thoughtful, highly organised, and comfortable working directly with leadership, this could be the opportunity you’ve been looking for.

Key Responsibilities

• Write and send communications on behalf of the CEO across email, Slack, LinkedIn, and other channels
• Coordinate the CEO’s schedule, internal and external meetings, and personal/professional logistics
• Assist in business development efforts by conducting market research and identifying potential partners or investors for our startup clients
• Support financial management tasks, including gathering inputs, tracking budgets, and helping with basic forecasting
• Help keep internal initiatives moving — follow up on discussions, flag blockers, and ensure clarity across teams
• Track ongoing discussions, team updates, and follow-ups to ensure priorities are moving forward
• Organise and maintain internal documentation, notes, and project-related files
• Support team culture and coordination — from planning team events to tracking birthdays, preparing gifts, and helping the team stay connected
• Oversee office basics — making sure supplies are stocked, the space is tidy, and small errands are handled when needed
• Plan and book occasional travel, offsite locations, or meeting spaces for the CEO
• Prepare and edit presentations, reports, and internal communication materials

What We’re Looking For

• 1–2 years of experience in executive assistance, coordination, office management, or junior operations/marketing roles
• Strong organisational and multitasking skills — able to prioritise effectively in a high-pressure startup environment
• Tech-savvy: confident working with Google Workspace, Notion, Slack, and similar tools
• Excellent spoken and written English (B2+); you’ll be communicating with native speakers daily
• Emotionally intelligent: discreet, calm, and observant — you notice what others miss and act without being asked
• Reliable and detail-focused: you take pride in the quality and clarity of your work

What You’ll Grow Into

You’ll work closely with leaders who’ve held senior positions at Google, Cisco, Walmart Global Tech, HP, and Morgan Stanley. If you’re proactive and curious, you’ll gain exposure to operations, marketing, and project coordination — and be supported in whichever direction you’d like to grow.

What You’ll Get

• Direct mentorship from our CEO and senior team members
• A culture built on responsibility, clarity, and genuine care
• 20 paid days off per year (excluding public holidays)
• Regular team events and social activities
• Office-based role in the heart of Lviv

Note: Salary for this position depends on your experience and the results of the test assignment.