Office Manager (Kyiv)

🔶 Upper-intermediate English, fluent Ukrainian
🔶 Excellent organizational skills, including the ability to effectively plan, prioritize, and manage tasks, resources, and information
🔶 Strong interpersonal and communication skills, including the ability to communicate and build positive relationships with staff, clients, vendors, and other stakeholders
🔶 Problem-solving skills with the ability to identify and resolve issues in a timely and efficient manner
🔶 Computer literacy — be ready to use new software
🔶 Experience with GSuite/MS Office and Google Sheets/Excel skills

🔷 Work experience in Office Management, Procurement, Administration, Hospitality, or Customer service
🔷 Experience with task-tracking tools such as Jira, Trello, Asana, etc.
🔷 Experience in organizing events and travels

👨‍🎓 Railsware Handbook: railsware.com/handbook
💸 Get competitive remuneration, yearly bonus, Phantom Stock Units, and microcredits
💻 Thanks to our hardware policy, we use the best equipment and can regularly update it
🌴 34 days a year as a paid time off (24 standard days + 10 more to cover public holidays)
🏃 Health policy budget will cover your private sports and healthcare expenses
🏢 Our offices are equipped with modern ergonomic chairs and standing desks
🍒 You can always find fresh food and drinks in our kitchen
🤝 In Ukraine, we collaborate through Diia.City

🔷 Oversee daily office operations, including managing food orders, card management, coordinating deliveries, and any office-related requests
🔷 Manage office procurement by planning, researching, and budgeting for supplies. Oversee office equipment (inventory, accounts, repairs) and manage hardware ordering and delivery logistics
🔷 Take charge of storage responsibilities, along with inventory management
🔷 Oversee contract and payment management processes. Accurately process accounting documentation and present it to the Financial team
🔷 Work closely with coworking partners to handle documents, manage office space access, and ensure all essential services provided by the coworking facility are available
🔷 Organize travel for office staff, arranging flights, accommodations, and transportation
🔷 Provide support for hardware repairs and delivery requests
🔷 Provide active support and maintain volunteer and charity initiatives
🔷 Help C-level Executives with their personal and business requests
🔷 Keep useful vendor database up to date and consult requesters on it
🔷 Attend weekly team meetings and actively contribute to the ongoing improvement of existing processes.

We are looking for a highly organized Office Manager for our Kyiv location to manage daily office operations and help us create a comfortable and well-equipped environment for the Railsware team!

You will be responsible for the workspace, travel management, procurement, events, and ensure that all related processes run smoothly. If you are a highly organized, reliable, and energetic person, this position is a great fit for you!

This is an on-site position, we expect you to work from the Kyiv office.
Please note that in Ukraine, we collaborate through Diia.City.