Executive Assistant

📑 Seamless Starts, Meaningful Impact

📍 Location: Ukraine (Remote, New York time zone)
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🔎 Why Pharmbills?

At Pharmbills, we know that a great experience starts on day one. As a trusted partner to top U.S. healthcare organizations, we help professionals transition smoothly into their new roles—because strong starts build strong teams.

With 1,200+ team members across the Colombia, U.S., Ukraine, Portugal, Poland, the Czech Republic, and Georgia, we’re a fast-growing, people-first company where collaboration and precision drive success.

Here, your attention to detail and care for people will ensure healthcare professionals can focus on what matters most—making a difference.

🎯 What’s This Opportunity About?

This role is about keeping the team organized and operations running smoothly. You’ll coordinate schedules, tasks, documentation, and administrative needs while supporting communication across teams.

We’re looking for someone organized, proactive, flexible, and comfortable with changing priorities and ambiguity.

👤 What You’ll Be Doing:

✔️ Manage schedules & priorities — Coordinate calendars, meetings, tasks, and deadlines.

✔️ Track & communicate — Maintain updates, follow-ups, reports, and team communication.

✔️ Coordinate administration — Support vendors, supplies, timecards, payroll updates, and new hire setups.

✔️ Maintain records — Keep databases, SharePoint files, and documentation accurate and organized.

✔️ Collaborate across teams — Coordinate requests and ensure smooth workflows.

✔️ Adapt & problem-solve — Handle changing priorities, unexpected requests, and ambiguous situations with flexibility and a solutions-oriented approach.

📚 What You Bring to the Table:

✅ Strong organization & multitasking skills

✅ Excellent written and verbal English

✅ Flexibility & adaptability in a fast-changing environment

✅ Comfort with ambiguity and ability to work independently with limited direction

✅ Strong problem-solving and communication skills

✅ Attention to detail, discretion, and professionalism

✅ Proficiency in Microsoft Office (Outlook, Word, Excel)

✅ Dependable, proactive

🤍 Why You’ll Love It Here:

✨ A people-driven company where your work sets others up for success.

✨ A growing international team with real opportunities for development.

✨ A role that combines structure and empathy in equal measure.

✨ A chance to impact healthcare at the most important moment—the beginning.

📩 Ready to help professionals start strong? Let’s talk! 🚀