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Capgemini Engineering Ukraine Official web site: www.capgemini-engineering.com.ua Capgemini Engineering Ukraine (ex-Lohika) is the leader in engineering and R&D services.
1 жовтня 2021

Office Assistant / junior office manager (вакансія неактивна)

Львів

ABOUT THE PROJECT:
Lohika Company provides premium software engineering services to leading technology companies.
We provide high-quality services for our customers, both administrative and engineering. Currently, we are looking for Administrative services manager specialist, who is ready to become part of Administrative services team, share our values and is Lohika minded person

MAIN TASKS AND RESPONSIBILITIES:
• General administrative and clerical support
• Answer phones and transfer to the appropriate staff member
• Greet public and clients and direct them to the correct staff member
• Coordinate courier service (receive, sort and distribute incoming mail, prepare outgoing mail for distribution)
• Send equipment abroad and support customs clearance
• Monitor and maintain office supplies (availability control, ordering and distributing)
• Hold office supplies and minor facility requests in Cube
• Office supplies budgeting and reporting to CC about expenses
• Supervision of cleaning ladies, security guards, electricity and driver
• Control agreements and collect documents from suppliers
• Submit reports on SharePoint
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Control conference rooms fulfillment with stationery, etc.
• Support guests visit to the office: lunch ordering and conference rooms booking and preparation, taxi ordering, etc.
• Manage library in Bookshelf
• Coordinate services of snacks and lunch suppliers
• Perform work related errands as requested such as going to the post office and bank (deliver urgent documents)
• Issue access cards for personnel
• Preparation of set for Newcomers
• Manage Parking places for personnel (search, payment, and distribution)

EDUCATION, SKILLS AND EXPERIENCE:
MUST HAVE:
• Experience from 1 year on position Office Assistant, experience with similar tasks
• Organizational skills, communication skills, multitasking, responsibility
• Intermediate English spelling and grammar.
• Computer literacy and good keyboard skills
• Work management and prioritizing skills
• Strong verbal and written communication skills
• Problem-solving ability
• Attention to detail
• Accuracy
• Flexibility
• Well-developed teamwork skills
• University education

LOHIKA BENEFITS:
• Friendly and highly professional teams
• Regular performance reviews
• Training activities: 711 Lohika employees covered in 2020, more than 100 training topics: Soft Skills, Technical, Managerial, etc, 800+ hours of learning content (internal video portal)
• Capgemini’s Learner Experience Platform, NEXT that includes different types of courses, articles, podcasts, videos, etc. (providers: Coursera, Pluralsight, AWS, Microsoft Learning, and others)
• English Learning: short-term courses (specific topics), online platform EF Solo (24/7 access, 2000+ hours of General, Business, and Industry-specific content)
• 20 working days of annual paid vacation
• Christmas holidays (1-7 January) and state holidays celebration
• Paid sick-leaves
• Premium Medical & Life insurance (depending on your need: Dental, Health or Sport insurance program). Newcomers may apply for insurance on a very first day at Lohika
• Incentives (marriage, childbirth)
• Maternity leave benefit
• Online corporate events

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