HR Administrator/Administrative Assistant (Malaysia, Kuala Lumpur) (вакансія неактивна)

We’re looking for an organized and people-oriented professional to join our team as an HR Administrator / Administrative Assistant. This role is ideal for someone who enjoys supporting others, keeping things running smoothly, and taking care of a wide range of coordination tasks. You’ll play a key part in helping our local operations stay efficient and comfortable for everyone involved.

Responsibilities

• Coordinate day-to-day administrative tasks, including tracking supplies, equipment, and service needs in the location
• Manage relationships with local vendors for supplies, maintenance, repairs, and other services, ensuring timely and reliable delivery
• Maintain a well-organized and safe environment for employees in the working area
• Assist in planning and monitoring local budget use, ensuring cost-effective solutions for logistical needs
• Handle local shipping tasks, including sending and receiving parcels as required for business operations
• Ensure accurate maintenance of administrative records and databases, with strict attention to confidentiality
• Support employee check-in/check-out routines and access control in the location
• Respond to employee requests related to local operations, providing timely and practical assistance
• Liaise with other departments and maintain effective communication to promote a collaborative work culture
• Promote and support the company’s core values and culture through day-to-day interactions and initiatives
• Organize business trips for team members when needed
• Assist in the planning and coordination of team gatherings and company events in the location

Requirements

• 2+ years of professional experience in a relevant role
• Skilled in managing vendor relationships and ensuring the timely delivery of services/products to meet business needs
• Proficient in written and verbal communication in English & Ukrainian
• Exceptional attention to detail
• Self-driven and initiative mindset
• Excellent organizational and time management skills
• Ability to work independently
• Strong multitasking and adaptability in dynamic environment
• Skilled in managing priorities effectively
• Experienced with business software, including Google Workspace

We offer

• Opportunity to be the part of a diverse, international team with offices and clients around the world
• 16 paid vacation days per year
• 14 paid sick leave days per year
• 11 days Public holidays
• Medical insurance
• Dental expenses reimbursement
• Parking and commuting reimbursement
• Professional education budget
• Language learning budget
• Wellness budget (gym membership, sports gear and related expenses)