Executive Assistant (for CEO) (вакансія неактивна)

About INSART

www.insart.com

INSART is a strategic technology partner for the top Fintech companies.

Our big goal is to transform INSART from an outstaffing agency into a strategic technological partner for 100+ top Fintech companies with overall 100+ million users for all clients before 2030.

Areas of expertise: Paytech, Money Remittance | Digital Banking, Neobanks | Wealthtech, Robo-Advisors, Personal Finance | Asset Management, Investment & Savings | Trading & Capital Markets | Insurtech | Lendtech, Alternative Loans, Re-financing | Real Estate & Mortgages | Crowdfunding Fundraising Platforms | Nonprofits | Donations | Accounting, Corporate Finance, Payroll & Benefits | Regtech, Compliance & Online Cybersecurity.

We are a team of 90+ people passionate in Fintech and software engineering, located primarily in Lviv (Ukraine) and Krakow (Poland) with the headquarters in Miami, Florida (USA).

What we stand for 🚀

INSART helps Fintech companies build the most innovative, convenient, secure, and cost-effective software products and solutions.

We use our technological, management, and domain expertise and provide secure teams of software engineering experts to solve business challenges of our clients.

We aim to transform all verticals of the legacy financial industry and to provide people with the tools to achieve financial freedom in the digital world.

Why do we need an Executive Assistant? 🤩

Be our CEO’s “right-hand person” who enables the CEO to advance company initiatives and goals. There are multiple different tasks that our CEO would like to delegate so that the CEO can focus on the high-level leadership and strategy functions.

Skill set and experience we believe you should have for that role 😎

• Excellent written and verbal communication skills.
• Time-management skills.
• Ability to pay attention to detail.
• Organization skills.
• Ability to multitask.
• Experience with office software.
• Interpersonal skills.
• Ability to maintain a high level of confidentiality.
• Fluent English and Ukrainian, written and verbal.

Responsibilities

• Calendar & Tasks Management. Manage scheduling for the CEO. Helps in arranging the daily schedule, keeping business priorities in mind and ensuring no overlaps among meetings of the CEO, teammates and clients. Organize CEO’s inputs into actionable tasks.
• Inbox Management. Ensures the CEO’s inbox is clutter free by sorting out, prioritizing and organizing emails using tags, responding to general queries, and forwarding urgent or important ones. Draft, review and send communications on behalf of the company CEO.
• Travel Coordination. Makes travel arrangements, including booking flights, hotels, and creating travel itineraries.
• Information Handling. Manages and organizes sensitive and confidential information. Conducts research and compiles data for various reports and presentations.
• Financial Administration. Assists with budget management, expense reports, and financial record-keeping. Processes invoices and ensures timely payment of bills.
• Decision Support. Conducts research and prepares briefs to assist the executive in decision-making. Anticipates needs and proactively addresses issues to support effective decision-making.
• Projects. Assists in planning and coordinating special projects and initiatives.
• Reports & Presentations Preparation. Gather and research information and prepare reports based on requests and inputs by the CEO. Write and compile reports based on different sources of information, data and documents.
• Sales Support. Search for the information needed about prospective clients. Write emails and letters for them. Research and prepare pain points and info hooks.

What sets us apart?
Here are just a few reasons why this position is a standout opportunity:

🚀 Opportunity for Growth: As part of our dynamic and fast-growing team, you’ll have the chance to make a real impact and grow your career in exciting new directions.

🌍 Remote Mode: You can have a fully comfortable mode, just stick to deadlines and attend team meetings. Our engineers usually prefer to sleep up to 11am, but if you need to start earlier — we will figure something out. Maybe we’ll send them a morning rooster, why not?

🕰️ Flexible Schedule: Our cooperation will not have an impact on the work-life balance — this is the most important thing for us. In INSART we are committed to making cooperation enjoyable and comfortable first.

💡 Innovation: We’re constantly pushing the boundaries of what’s possible, so you’ll have the chance to join cutting-edge projects and technologies.

👩‍💻 Diversity and Inclusion: We believe that diversity and inclusion are essential to building a strong and successful team. We welcome people of all backgrounds and experiences to join us.

👥 Collaborative Environment: You’ll stay closely with our talented developers to ensure that our products and features are thoroughly tested and of the highest quality.

📚 Free Learning: We believe in continuous learning and development, so we provide free access to a variety of online learning resources to help you stay up-to-date with the latest technologies and industry trends.

Before sending a CV please make sure that your experience matches our requirements.

Looking forward to having a mutually interesting conversation with you! 😉