Office Manager (вакансія неактивна)

About us:
Gismart is a value-driven mobile app developer with a strong presence in the Health & Wellness, Utilities, and Music app markets. We have achieved a significant milestone of over 1 billion downloads worldwide, taking a step toward our mission of cultivating the well-being of people worldwide. With headquarters in London, UK, Gismart is a dynamic global company with a reach extending across Europe and far beyond. Our determined team comprises over 300 individuals who bring diversity, creativity, innovation, and relentless drive to the company. Gismart unites professionals from diverse backgrounds in entertainment, music, and tech, allowing us to play to each other’s strengths and succeed as a team.

Our mission:
Become a stepping stone on our customers’ journeys of self-improvement.

Our values:

• Deliver what matters
• Respect and support others
• Initiate and own
• Voiceopenly
• Execute with quality

If you are passionate about mobile app development and want to join a company that’s reshaping the industry, Gismart is the place for you. We provide exciting career opportunities, a supportive workplace culture, and the chance to contribute to a team that is making a tangible impact. For more information on Gismart, visit gismart.com.

Responsibilities

• Ensure the smooth day-to-day operation of the Kyiv office, including ordering supplies, managing vendors, performing quality control, and overseeing cleaning services
• Administer and maintain the office access/pass system
• Greet guests and welcome new employees by providing office tours and assistance with basic workplace needs
• Support employee benefits administration by coordinating with service providers and helping employees in access available benefits
• Manage merchandise-related workflows: sourcing vendors, placing orders, arranging delivery and shipping
• Assist in planning and supporting corporate events in Kyiv
• Track office expenses, including procurement control and spreadsheet maintaince
• Collect mail and distribute it appropriately; ship and receive packages as necessary
• This role requires flexibility and may include additional responsibilities such as decorating the office for events and holidays, ordering items to meet departmental needs, assisting employees with general requests, etc.

Requirements

This is a part-time role. While the schedule is flexible, regular on-site availability at the Kyiv office is essential to ensure smooth daily operations. Students who can support office needs during business hours are also welcomed.

• Strong planning, organizational, and time management skills
• Background in office support would be a plus
• Ability to manage budgets and track spending
• Proficiency with Google Workspace (Docs, Sheets)
• High level of responsibility and ability to complete tasks on time
• Strong communication and coordination skills
• Proactive approach and willingness to assist with varied requests

Employee Benefits:

• Remote-First Culture: Our team is diverse and extensive, just like our product portfolio. We provide a flexible working schedule and let you work anywhere in the world, either remotely or in one of our corporate hubs.
• Сoworking Compensation: We provide 50% compensation for coworking spaces worldwide to make sure that everyone has a comfortable and inspiring workspace.
• Flexible Public Holidays Policy: Gismart provides its employees with 6 fixed public holidays per year and gives you the freedom to choose 5 additional holidays to your liking.
• 100% Sick Leave Compensation
• Mental and Physical Health: To help you stay happy and healthy, Gismart will partially cover your medical insurance, sports activities, therapy costs.
• Personal Equipment Policy: Of course, we’ll provide you with all the equipment you need or cover the maintenance cost for your own tools.
• Personal Learning and Development: We love to see you learn and grow, so Gismart will cover 70% of your professional development courses. We’ll also pay for 100% of corporate English courses.
• Time-Off Policy: Every employee gets 18 working days of paid vacation and 3 personal days per year, with an extra day added for each year at Gismart.