We are looking for an Office Manager to join our team.
The Office Manager will oversee all office operations and will strive towards creating an organized, efficient, and comfortable work environment for all employees. Most importantly our ideal candidate possesses a keen eye for detail, has good time management skills, and has the ability to work independently and within a team environment. We also invite candidates to apply who align with our corporate values of building it: better, bigger, and right.
Building it better.The candidates have an unquestionable desire to do things better. They value continuous improvement and enjoy the opportunity to play a part in developing better products, better processes, and overall, building a better company.
Build it bigger.The candidates are not limited to the task at hand, but are able to think bigger, stepping away from their comfort zone, and evolve beyond what they normally do and thinking outside the box.
Build it right.The candidates take pride in their work and are confident that their work is completed with accuracy and professionalism. Most importantly, candidates demonstrate integrity and respect on a daily basis.
Your skills & qualifications:
— Excellent organizational skills and high level of professionalism
— Good interpersonal, oral, and written communication skills in both English and Ukrainian/Russian, with the ability to speak with remote offices comfortably
— Strong knowledge of Google Suite (Google Doc, Google Sheet, Google Form) and other commonly-used office packages
— Flexible and adaptable to all types of situations
— Good judgment skills and ability to think quickly
— Ability to prioritize tasks and possible to take a balanced decision quickly
— Attention to detail
Your hours of work:
Your core hours of work are 10:00 to 19:00 (included 1 hour for lunch) Monday to Friday.
You will have the option to adjust this period if needed (with the agreement of the manager).
You may also be required to work before or after hours and on weekends to oversee office repairs or other vendors; when this occurs your hours of work for the week will be adjusted.
Your key accountabilities and responsibilities will include (but not limited to):
— Maintain a clean and professional office space at all times, including meeting rooms and kitchen
— Create and maintain new processes related to office management and follow-up with employees and teams to ensure processes and procedures are understood and followed
— Provide guidance and direction to employees questions regarding office management
— Coordinate with external stakeholders for building and office maintenances
— Maintain office supplies inventory, including food and kitchen supplies; check stock to determine inventory levels and purchase supplies as needed; verify receipt of supplies
— Process all expenses, completing expense tracking sheets, and attaching required receipts, approvals, and other documentation, and submit to outsourcing company for final processing in a timely manner
— Provide support to employees with travel accommodations for various business trips, including confirming itineraries and purchasing tickets, hotels, car rental, and etc.; liaise with HR and Finance as required
— Manage office access system (pass card system or biometric reader); ensure general office security practices are in place and followed, liaising with the Head of Development
— Greet visitors; manage all office deliveries and oversee the loading and unloading of deliveries
— Maintain confidentiality and ensure the protection and confidentiality of all business operations
— Liaise with Vancouver office for general office maintenance and purchase approvals
— Lead and coordinate any office layout changes or renovations, acting as project coordinator and main point of contact; work closely with the Head of Development
— Support HR with organization of events
— Maintain an understanding of GeoGuard’s technologies, processes, and teams
— Understand the company’s goals and purpose to ensure activities continually contribute to GeoGuard’s performance
Cyber security has never had a more pivotal role to play in our society than it does today. GeoGuard is the global market-leader in the detection of location based fraud; protecting hundreds of millions of people and their devices every day. Working at the bleeding edge of technology, with Silicon Valley’s most famous names as our customers and partners, GeoGuard is seen as the best; and only want to hire the best.
If you have what we are looking for and would love to join our team in Kharkiv, we want to hear from you!
To apply, visit geoguard.bamboohr.com/jobs/view.php?id=28
This position is located in Kharkiv, Ukraine.
To learn more about us, please visit www.geoguard.com
We sincerely thank all applicants for applying; if we like what we see and feel you are a match for our position, we will be in touch.