Jira Process & Systems Architect (вакансія неактивна)

Fit4Me is looking for a Jira Process & Systems Architect. The main goal of this role is to design and gradually implement a unified Jira architecture for the company’s non-tech departments, lead the migration from Asana to Jira, and build a scalable workflow system to support further team growth.

This role is focused on building a transparent task tracking system, automating cross-team collaboration, standardizing processes, and creating an operating logic that ensures consistency, continuity, and control across the organization.

This role is a great fit if you:

• Can design processes in Jira at a system level, taking into account how teams, functions, and workflows interact.
• Have experience building workflows across multiple functions at once and clearly understand the connections between operations, finance, legal, and HR processes.
• Enjoy bringing structure to chaotic processes, building clear team logic, and turning it into practical system solutions.
• Feel confident working on tasks that require you to handle process architecture, access roles, automations, templates, and task handoff logic at the same time.
• Combine system setup with strong team support during transition: migrating templates, working rules, process history, and helping teams adapt to a new way of working.
• Can identify process bottlenecks in advance and translate them into clear system solutions.
• Combine a structured mindset, strong process thinking, and ownership to make Jira a truly effective tool for teams.

Your area of Impact:

• Designing and gradually implementing a unified Jira architecture for the company’s non-tech departments.
• Migrating processes from Asana to Jira, including the transfer of templates, recurring workflows, working routes, roles, and access permissions.
• Building and configuring Jira processes for Finance, Legal, Payment, HR, Operations, and document approval workflows.
• Leading the full migration of payment and finance processes into Jira as the first stage of implementation.
• Setting up task routes for finance and payment functions, cross-team task handoff logic, and task linking with the development team.
• Building the logic for required fields, data validation rules, blocking factors, deadlines, notifications, and reminders.
• Configuring recurring task templates, status systems, naming conventions, task structure, and process lifecycle logic.
• Designing the hierarchy of projects and functions, role logic, access schemes, ownership areas, and process support models.
• Creating reporting panels and management dashboards for team leads to provide visibility into statuses, blockers, priorities, and deadlines.
• Preparing a scalable Jira operating model for the further migration of legal, accounting, HR, operations, product, and content functions.
• Onboarding team leads and teams into Jira and supporting their adaptation to the new system.
• Maintaining unified automation and process architecture standards to ensure alignment, transparency, and manageability across the organization.

What do you need to join us:

• 3+ years of hands-on experience designing process architecture in Jira.
• Experience building workflows for finance, operations, and other non-tech teams.
• Strong command of Jira automations.
• Experience setting up task handoffs between different boards or teams.
• Experience designing interaction logic across multiple teams and departments.
• Hands-on experience building management dashboards for team leads.
• Successful experience migrating from Asana to Jira.
• Experience configuring role schemes, access permissions, and field logic.
• Experience migrating recurring templates and repeatable processes.
• Experience running requirements-gathering sessions with functional leads.
• Ability to help teams adapt to a new system and prepare clear working instructions.
• Experience rolling out Jira step by step across multiple departments.

Nice to have:

• Experience building workflows for finance, payments, and legal functions.
• Experience building onboarding processes for external vendors and providers.
• Experience setting up approval chains.
• Hands-on experience automating deadlines, reminders, and escalations.
• Experience managing the Atlassian ecosystem at an organization-wide level.

Hiring process:

Recruiter interview → Interview with the hiring team → Job Offer 🚀

About Fit4Me

Fit4Me is a Ukrainian product startup founded in 2023, creating a personalized Health & Fitness products for a global audience. Our app combines and adapts multiple fitness directions to individual user needs. We are profitable and operate with a fully remote team of 50+ specialists worldwide.

Our mission — Fit your dream.
We believe a healthy lifestyle should feel easy and enjoyable, so we focus on helping users build sustainable habits through positive, motivating experiences.

Our principles

🚀 Startup speed — we test ideas in days, not months.
💪 Performance first — measurable results matter more than perfect plans.
🎯 Fast decision-making — direct access to C-level and product leadership.
🗣 Autonomy equals responsibility — freedom without micromanagement.
🏆 Real impact — your work helps people change their lives for the better.

Fit4Me is for those who:

• Want to build products that genuinely change people’s lives.
• Value speed, autonomy, and direct communication.
• Are ready to take ownership and act proactively.
• Want to work in an environment of driven people where everyone strengthens the product and the team.

What we offer

🔝 Fast learning as part of our DNA — monthly internal workshops (from hard skills to life hacks), sessions with team leads and external experts, plus a learning budget for courses and conferences.

🌍 Remote with trust — core sync time is 10:00–18:00 Kyiv time; the rest is up to you. We focus on results, not hours in Slack.

⚡ Career boost — fast and transparent growth in roles and responsibilities. Internal candidates are always a priority.

💚 Wellbeing — flexible time off, regular recovery days, weekly optional meditation sessions, 14 vacation days, unlimited sick leave.

Ready to build products that change lives?
Join Fit4Me 🚀

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