Office manager

Location: Lviv

Office

Farsight Vision develops AI-powered geospatial intelligence solutions for defence and security operations. The platform transforms raw aerial and sensor data into real-time 3D environments, actionable analytics, and AI-assisted operational scenarios, enabling enhanced situational awareness, mission planning, and faster decision-making for both human operators and autonomous systems.

Farsight Vision’s team builds the intelligence platform. You will build the infrastructure that keeps them running: from the physical office to document flow, from HR operations to logistics. In a company where speed and reliability are mission-critical, operational friction is not a minor inconvenience. You will own the system that eliminates it.

Security eligibility:
Farsight Vision is a Ukrainian-Estonian MilTech company. All candidates must confirm the following before proceeding:
• Neither you nor your close relatives reside in Russia, Belarus, or temporarily occupied territories
• You have no regular personal, financial, business, or professional contact with individuals in those territories
• You have not visited Russia, Belarus, or temporarily occupied territories since 2014
• You consent to deeper security verification if the process advances

If any disqualifying criteria apply, please do not apply.

Requirements:

• English level B1+
• Excellent communication skills
• Strong ownership and organizational skills: you manage multiple priorities independently and solve problems before they occur
• Hands-on and accuracy: reliable with paperwork, data, receipts, and records
• Comfortable with office tools: spreadsheets, trackers, printed documents, and basic admin systems

Responsibilities:

• Keep the office running: access management, supplies, maintenance, vendor coordination, purchases, and expense tracking
• Manage document flow: printing, signature coordination, scanning, and filing
• Maintain simple operational trackers for supplies, expenses, swag, deliveries, travel, bookings, visitor access, and open issues
• Support HR administration: employee data, internal communications, internal events, team gatherings, and celebrations
• Facilitate corporate travel: bookings, logistics, expenses, and trackers

Would be a plus:

• Previous experience as Office Manager, Administrative Manager, HR Operations, or similar
• Experience working with vendors, couriers, landlords, cleaning services, or office suppliers
• Experience in a startup, technology company, or defense tech environment

Job conditions:

Your work will support a team contributing to Ukraine’s defense capability: the operational infrastructure you build — keeps that work moving.
This is a startup, not a corporate office. Things move fast, priorities shift, and you will often need to find the solution before anyone has defined the problem. If you are someone who creates order from ambiguity and takes ownership without being asked, you will thrive here.
Broad scope, visible impact, and the chance to build from scratch. Office-based with flexibility once key processes are stable. Paid vacation, sick leave, and public holidays.

Hiring process:
Submit your CV and a short cover letter explaining your interest and relevant experience to [email protected]
Selected candidates will be invited to an initial interview with the HR representative and given a practical task to assess their approach to operational problem-solving.
Successful applicants will proceed to a final interview with the COO.