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11 февраля 2020

Remote Executive Assistant

Киев, Харьков

Необходимые навыки

• Advanced and above level of English (both written and spoken, including Business English)
• Ability to shift the schedule to later hours (approx. till 10:00-11:00 Ukraine time)
• Proficiency with PC (MS Office Suite) and ability to easily pick up new software
• Structural thinking and ability to prioritize tasks
• Good communication and organizational skills
• Self-motivation and proactiveness
• Ability to meet deadlines
• Structured, independent and extroverted personality
• High level of diligence and attention to detail
• High level of responsibility when working with sensitive and confidential information

Будет плюсом

• Prior experience working as a personal assistant
• Prior experience communicating with English-speaking cultures
• Multidisciplinary or creative degree

Обязанности

• Full scope of remote personal assistance and support
• Coordination and monitoring of Executive managers’ schedules
• Management of appointments and calendars
• Documentation management
• Reports creation, updates and maintenance
• Assistance with personal and business trips organization (flights, hotels, etc reservations)
• Handling required administrative and support activities
• Working hours: Mon-Fri, 2:00-10:00 PM Ukraine time / 3:00-11:00 PM Ukraine time

This job is full-time home-based with occasional visits to Kharkiv or Kyiv office on request.

О проекте

You will work closely with the top-level manager, as well as several direct reports, helping to make the best use of their time by providing administrative support on a one-to-one basis. Responsibilities will often include, but not limited to managing appointments or calendars, organizing and reorganizing meetings according to the manager’s schedule, answering/returning calls, filter through mailboxes, work confidentially with sensitive information, prepare status and progress reports (occasionally including financial information), and other similar administrative and support duties.

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