Finance Operations Specialist

We’re looking for a Finance Operations Specialist to join our global Finance team and help improve how our billing, collections, and contract operations work.

This is more than a traditional finance operations role. Alongside managing invoicing and accounts receivable, you’ll have the opportunity to streamline processes, reduce manual work, and gradually contribute to automation initiatives that make a real business impact.

You’ll work across multiple international legal entities, collaborating with Finance, Legal, Sales, and Delivery teams. No previous automation experience is required — what matters is curiosity and a genuine interest in improving how things work.

If you’re someone who enjoys asking “Can this be done better?” and then finding the answer, you’ll feel at home here.

What You’ll Do

• Prepare and issue accurate customer invoices across multiple legal entities and currencies, in line with contractual billing schedules and milestones

• Reconcile invoices against SOW/contract terms before issuance to catch scope, pricing, or schedule discrepancies early

• Monitor accounts receivable, track open balances, and follow up proactively on overdue payments

• Maintain and evolve the AR collection tracker, progressively taking ownership of automating its reporting and follow-up workflows

• Support contract review and approval workflows, verifying that billing terms, payment terms, and pricing are correctly reflected in CRM and billing systems

• Liaise with Legal, Finance, Delivery, and Sales teams to resolve invoicing or contract discrepancies

• Assist with month-end close activities related to billing and revenue recognition

• Maintain accurate, audit-ready records of invoices, contracts, and payment correspondence

• As processes stabilize, shift focus from manual execution toward process design — identifying root causes of recurring issues and helping build automation over time

• Propose and help implement improvements that raise billing accuracy, collection speed, and overall service quality for clients

What We’re Looking For

• 2-4 years of experience in billing, accounts receivable, contract administration, or a related finance operations role

• Good written and spoken English (B2 or above) — this role interfaces with international stakeholders across the US, UK, Germany, and Canada

• Experience with at least one ERP/billing system (e.g., QuickBooks Online, NetSuite, SAP, or similar)

• Solid understanding of the contract-to-cash cycle — how contract terms translate into billing schedules and revenue

• Comfortable working across multiple legal entities and currencies with high attention to detail

• A proactive attitude — willing to flag and help fix process issues, not just report them

Hard Skills

• Advanced Excel: SUMIFS, INDEX/MATCH, pivot tables; comfortable with large, multi-sheet datasets

• Working knowledge of an ERP/billing platform (QuickBooks Online, NetSuite, SAP, or equivalent)

• Genuine interest in learning workflow automation and reporting tools (Power Automate, Power BI, or similar) — no prior experience required, but real curiosity is

• Comfort with AI tools (e.g., Claude, ChatGPT) for everyday productivity is a plus

• Familiarity with DocuSign or contract lifecycle management tools is a plus

What We Offer

• Competitive compensation package
• Flexible remote work environment
• Paid time-off benefits, depending on your location and engagement model
• Health insurance or a local medical benefits package, where available, depending on your location and engagement model
• Professional development support, including access to training, certifications, webinars, and conferences
• Corporate English lessons and continuous learning opportunities
• Employee referral bonus program
• Regular team-building activities, knowledge-sharing sessions, and company-wide events
• A collaborative, international work environment with opportunities for professional growth and internal career development

Why Join Us?

• Make an impact beyond daily operations by improving processes used across multiple international entities
• Grow from execution to ownership, taking an active role in shaping how finance operations evolve
• Work with modern tools, including Excel, Power Automate, Power BI, SQL, and AI
• Collaborate with international teams across Finance, Legal, Sales, and Delivery
• Join a culture that values initiative, continuous improvement, and new ideas
• Build a clear path toward broader Finance Operations ownership or future leadership opportunities