Office Secretary Supervisor (Limassol, Cyprus; Full-time, on-site) (вакансія неактивна)

📍 Location: Limassol, Cyprus
🕒 Employment Type: Full-time, on-site

About the Company
Our client is a well-established international financial services company operating in global stock markets, including the US, European, and Asian regions. Headquartered in Cyprus, the company provides a broad range of financial solutions, combining professionalism, innovation, and a dynamic working environment. The team is focused on collaboration, high performance, and delivering strong business results.

Role Overview
Our client is looking for an Office Secretary Supervisor to lead and coordinate the administrative team while ensuring smooth office operations across multiple locations. This role requires a highly organized, proactive, and service-oriented professional who can maintain high standards of efficiency and provide strong support to senior management.

Key Responsibilities

• Provide high-level administrative support across multiple offices, including calendar management, meeting coordination, document flow, and follow-up on action items.
  
  
• Standardize and continuously improve administrative and office processes, ensuring consistent service standards.
  
  
• Oversee internal and external communications, including emails, phone calls, visitors, and official correspondence.
  
  
• Coordinate office management activities: supplies procurement, vendor communication, and interaction with external service providers.
  
  
• Ensure effective document management and filing systems, maintaining accuracy, confidentiality, and accessibility.
  
  
• Lead, mentor, and support the administrative team: onboarding, training, workload distribution, and ongoing development.
  
  
• Act as a key point of contact between senior management and the administrative team, proactively addressing operational matters and suggesting improvements.
  
  
• Support senior leadership with complex administrative tasks and ad-hoc projects as required.
  
  
• Maintain strict confidentiality when handling sensitive corporate information.

Key Responsibilities

• Provide high-level administrative support across multiple offices, including calendar management, meeting coordination, document flow, and follow-up on action items.
  
  
• Standardize and continuously improve administrative and office processes, ensuring consistent service standards.
  
  
• Oversee internal and external communications, including emails, phone calls, visitors, and official correspondence.
  
  
• Coordinate office management activities: supplies procurement, vendor communication, and interaction with external service providers.
  
  
• Ensure effective document management and filing systems, maintaining accuracy, confidentiality, and accessibility.
  
  
• Lead, mentor, and support the administrative team: onboarding, training, workload distribution, and ongoing development.
  
  
• Act as a key point of contact between senior management and the administrative team, proactively addressing operational matters and suggesting improvements.
  
  
• Support senior leadership with complex administrative tasks and ad-hoc projects as required.
  
  
• Maintain strict confidentiality when handling sensitive corporate information.
  
  

Requirements

• Proven experience as a Senior Secretary, Office Manager, Team Supervisor, or in similar senior administrative roles.
  
  
• Experience coordinating or leading a team is preferred, with a collaborative and coaching-oriented mindset.
  
  
• Excellent organizational, time-management, and prioritization skills.
  
  
• Strong written and verbal communication skills in English (Russian is a plus; additional languages are an advantage).
  
  
• Proficiency in MS Office (Word, Excel, Outlook) and general office management tools.
  
  
• High attention to detail, accuracy, and structured approach to processes.
  
  
• Ability to multitask and operate effectively in a fast-paced, multi-office environment.
  
  
• Proactive, professional, and service-oriented mindset.
  
  
• Strong interpersonal skills and ability to build effective working relationships across teams.
  
  

Preferred: Diploma or degree in Business Administration or a related field.