Administrative Manager (вакансія неактивна)

You have:

The candidate must have proficient knowledge in the following areas:
• Advanced knowledge of office administration — at least 4 years, preferably in IT companies;
• Ability to maintain a high level of accuracy in preparing and entering information/reports.

The candidate must demonstrate the following skills:
• Fluent English written and verbal skills;
• Excellent interpersonal skills;
• Team building skills;
• Analytical and problem solving skills;
• Able to follow all tasks through and work independently, as well as make reasonable decisions effectively;
• Effective verbal and written communications skills;
• Attention to detail and high level of accuracy;
• Strong organizational skills;
• Knowledge of customer service practices;
• Computer skills including MS Office and proficiency in business communications;
• Time and stress management skills, including ability to multi-task effectively.

The candidate has to demonstrate the following personal attributes:
• Maintain strict confidentiality in performing the duties of Administrative Manager;
• Be honest and trustworthy;
• Be respectful towards employees, treating them as a ‘customer’;
• Possess cultural diversity awareness and sensitivity;
• Be flexible;
• Demonstrate sound work ethics.

We offer:

• Knowledgebase of #1 global ecommerce delivery in Ukraine;
• Trainings and certifications;
• Coaching and reviews to support your career development;
• Internal/external engineering and business training and conferences and time for self-education;
• Extensive technical library with option to order books and English classes;
• A network-style culture with geographically distributed teams, easy communications and access to clients;
• Work-life balance approach and healthy lifestyle programs.

You will:

• Organize effective office operations and procedures to drive peak performance of people in the office;
• Establish standards and procedures for optimum utilization of office space and equipment /assets;
• Initiate, develop and implement offices administration policies and procedures;
• Setting up a process of cooperation with suppliers and other third parties;
• Maintain acceptability of incoming and existing inventory;
• Manage process of the new offices launch;
• Plan and implement office systems, layout and equipment procurement;
• Maintain and replenish inventory, check stock to determine inventory levels;
• Prepare and maintain budget for Administrative department (incl. inventory and assets). Periodically monitor and control budget expenses;
• Administrative team hiring and management, motivation, career development and retention;
• Take part in the corporate projects (cross-department and cross-roles cooperation);
• Maintain people satisfaction regarding the office environment (by identifying needs, evaluating options, approving budget, etc.);
• Perform other related duties as required.

Who we are and what we do:

Astound Commerce is a global ecommerce agency headquartered in the US. With over 600 professionals in 7 countries, we are one of the world’s largest teams of ecommerce experts. Top brands like Adidas, Puma, Versace, Jimmy Choo, Tommy Hilfiger, Hugo Boss and Crocs are among our clients. Company centers in Eastern Europe are focused on the development of ecommerce solutions on Salesforce Commerce Cloud (Demandware), Hybris, IBM WebSphere Commerce, Intershop, Kibo, Magento, NetSuite.

Brief description of the open position:

Administrative Manager is responsible for organization and coordination of overall daily office operations in all Astound Commerce offices in Ukraine in order to ensure organizational efficiency and effective services delivered to internal clients. Important component of this role is to perform duties by building productive relationships and collaboration, communicating effectively with other departments. Administrative Manager is also responsible for managing administrative team — daily management and performance management process (accomplishes team results by communicating job expectations; plans, monitors, and appraises job results; coaches, counsels, etc). Limited travels are required.