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Привіт, світе! Ми — AltexSoft. Ми не кричимо на весь світ, що ми найкращі і вміємо вирішувати проблеми будь-якого рівня складності. Ми просто щодня створюємо рішення, які вирішують проблеми наших клієнтів. Завдяки ним ми маємо підтверджену експертизу у Travel Tech, Data Science, Software Engineering, UI/UX та портфель з понад 300 кейсів, яким ми пишаємось.
22 березня 2023

Executive Assistant to the CEO (вакансія неактивна)

віддалено

AltexSoft is a Technology & Solution Consulting company founded in 2007.

We offer technology consulting in various areas of IT development and cooperate with clients around the world.

Our company works with advanced technologies and offers business solutions in different fields and domains.

AltexSoft invites you to the team as an Executive Assistant to the CEO.

Areas of accountability

1. Organization of operational processes

  • Handling a wide variety of administrative tasks and organizational issues: scheduling and organizing face-to-face meetings, online meetings, business trips, etc.
  • Organization of a productive and comfortable work schedule.
  • Executing the routine/small/office/controlling tasks given by the supervisor.

2. Time management

  • Creating and scheduling supervisor’s schedule, prioritizing meetings, tracking schedules.
  • Fixing tasks and reminding supervisor of them, informing about deadlines, meetings, trips and other events.
  • Optimal organization of the director’s working day.

3. Travel support

  • Making travel arrangements for the manager’s business trips (visas, train and air reservations, transfers, hotels).
  • Planning the executive’s monthly, quarterly and annual business trips and submitting them to the Travel Manager for budgeting.
  • Organizing the logistics of flights.

4. Communication and project support

  • Communicating with clients/partners of the manager: coordinating meeting dates/times/locations.
  • Arranging and as required, direct participation in on- and off-site meetings as requested by the supervisor, taking minutes of meetings.
  • Maintaining business correspondence (to a fairly large extent — in English).
  • Communicating with company employees as requested by the supervisor.
  • Providing support for projects not directly related to the core business: charitable projects, projects for university students, etc.

5. Other

  • Execution of personal orders of the manager: making appointments for medical examinations, self-care, etc.

Required skills:

  • English independent user (C1 — Advanced and higher)
  • Anticipate needs and complete tasks without being asked
  • Verbal & written communication — ability to communicate in a proper, logic, effective way; positive attitude while interacting with colleagues, clients, guests and etc.
  • Accurate and detail-oriented
  • Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Docs
  • Travel arrangements — familiar with airfare search sites, online accommodation marketplaces; visa application process
  • Planning & Scheduling skills
  • Ability to prioritize tasks with strong attention to detail
  • Leaderships skills
  • Social skills
  • Communication skills

What we offer:

  • Interesting challenges and projects
  • Continuous professional development
  • Professional, friendly and supportive environment
  • Competitive salary

Гарячі вакансії

Всі вакансії