BA/PM (AI-first product, Facilities Management) (вакансія неактивна)

We are looking for a Project Manager / Business Analyst to join an ongoing product focused on digitizing and automating real estate and facilities management operations. This is a replacement role, so you’ll be stepping into an already running project with an established team and processes — but with a lot of space for ownership and improvements.
Client/Project: The product helps facilities management companies automate operational processes and manage real estate assets more efficiently.
It’s a complex but engaging domain, where:

• the team is encouraged to suggest and implement improvements
• ideas are actually heard and applied
• we actively adopt an AI-first approach (including usage of AI agents for product and design decisions)

Cooperation: full-time, long-term.
Stage: existing.
Position: replacement (maternity leave).
Timezone requirements: (CET ±2h overlap preferred).
Location requirements: Remote.
Interviewing approach: 30-min HR Interview with 8allocate, 1-hour Technical Interview with 8allocate, 1-hour Client Interview.
Client team: 2 Full-stack, 1 Backend, 1 QA, PM/BA.
English: Upper-Intermediate.

Requirements:

• 2+ years of experience in Business Analysis and/or Project Management
• Strong understanding of software development processes
• Experience working with QA or managing quality processes
• Familiarity with AI tools and a proactive attitude toward using them in practice
• Experience with Agile
• Ability to balance business needs and technical constraints
• Strong communication skills
• Proactive mindset and ownership

Nice to have:

• Experience in QA
• Technical background (or strong technical understanding)
• Understanding of relational databases

Ideal candidate:

• Business-oriented and able to see the bigger picture
• Flexible and adaptable in changing environments
• Comfortable working directly with client
• Able to build trust with both engineers and stakeholders
• Has mentoring mindset (especially for junior specialists)

Responsibilities:
This role combines ~70% Business Analysis and ~30% Project Management.
Business Analysis:

• Gather and structure business and functional requirements
• Write clear and actionable specifications
• Run backlog grooming and estimation sessions with the team
• Design UI/UX solutions for new features (with support of AI tools/agents)
• clarity and completeness of requirements

Project Management:

• Lead a development team (2 Full-stack, 1 Backend, 1 QA)
• Run team ceremonies: daily standups (twice a week), weekly retrospective (once a week)
• Conduct 1:1s with team members
• Communicate directly with the client (who also acts as Product Owner)
• Ensure smooth and predictable delivery process
• Act as a lead for a Junior QA, supporting their growth, task prioritization, and quality standards
• end-to-end delivery process
• team coordination and performance
• quality of the product (including QA direction)

Challenges in this role:

• Balancing speed vs quality in delivery
• Working in a complex domain with evolving requirements
• Staying proactive and driving decisions (not just executing tasks)
• Supporting QA quality while not being a dedicated QA specialist

Why this role:

• Real ownership over delivery and product decisions
• Direct impact on the product and processes
• Opportunity to work with AI-driven approaches in BA and UX
• Small, collaborative team where your ideas matter

Benefits from 8allocate:

• You’ll work with a supportive and spirited team of professionals.
• Corporate events, holidays, and team buildings for your joy.
• Training and development: we have a budget for your professional development.
• Sport/medical insurance compensation according to the general policy.
• People-oriented management without bureaucracy.
• Paid vacation and sick leaves.